Clinical Center News
Spring 2018

NIH staff needing access to electronic health records can now use an updated request form online

Two care providers look at a computer
Care providers access CRIS via a workstation on wheels.
 

The Clinical Research Information System (CRIS) – NIH's electronic health record – touches virtually everyone at the Clinical Center in one way or another, including staff from 17 NIH Institutes who work in Building 10. The Department of Clinical Research Informatics, the team that manage the Clinical Center's IT systems, including CRIS, recently updated the form staff use to request access to this important system.

When a student, trainee or other staff (who are not medical prescribers) join the NIH, often they need to request access to CRIS as part of their job. Whether it is to document patient care, retrieve data or analyze trends, NIH staff need to access clinical and research information to assist in their work and help achieve the mission of the NIH to improve the health of the nation. The NIH carefully evaluates CRIS access requests to ensure safeguards are in place that protect patient’s medical information.

These are the recent updates to the electronic CRIS Account Request Form (also known as eCARF):

  • The employee's supervisor should fill out and electronically sign the electronic CRIS Account Request Form PDF Icon (1.03 MB) (eCARF) using their PIV card and click 'Submit Form' (applicant signature not required).
  • Once 'Submit Form' is selected, it will be automatically forwarded to a new email address of the CRIS Security team.
  • The electronic CRIS Account Request Form specifies access type based on user roles. Select the employee's role based on their NIH credentialing status, job function and need to know.

The form should be submitted prior to taking CRIS training, with the exception of credentialed prescribers (M.D., P.A., N.P., D.O., Dentists, Audiologists). Register online for CRIS training. View more details or watch the CRIS video.

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